1. Obtain a copy of the play read it.
2. Prepare a Prompt Script in a loose leaf binder.
3. At the first rehearsal develop a phone call/contact list of all cast members
4. Schedule the attendance of the Stage Manager for rehearsals. There must always be a Stage Manager at rehearsals.
5. Record all blocking, cues and other important performance information in the Prompt script.
6. Arrive at the theatre early before each rehearsal and assure that the stage is set for the scenes designated for that rehearsal.
7. Make sure all pertinent doors (i.e. dressing rooms, side stage doors, etc are unlocked before rehearsal.)
8. Call any members of the cast who are tardy.
9. Check with actors to assure they are using any props that are available.
10. Call for breaks when appropriate and re-assemble the cast in a timely manner.
11. When the cast is going off-book, serve as prompter.
12. Give accurate line notes to the cast
13. After rehearsal arrange the stage for the next day's class and make sure all doors are locked and the building is secure.
BEFORE THE PERFORMANCE
1. Unlock control booth, costume shop, makeup room, prop room, dimmer room and any other areas to which access is needed.
2. Unlock exterior door to shop, turn on loading dock lights. NOTE: There are to be NO visitors backstage before or during the show.
3. Unlock emergency exit doors from house
4. Unlock wing exit doors.
5. Confirm emergency (fire) procedures with House Manager and Crew Heads.
6. Plug in necessary headsets; turn on headset system and check for proper functioning.
7. Turn on clock light in shop; set correct time if necessary. Make sure all clocks agree.
8. Turn off air compressor.
9. Post sign or otherwise curtail use of soft drink machine when House is open.
10. Check that lighting people are here and that all lights have been checked out (functioning correctly, focus, gels, etc.) This check should be completed at least 30 minutes before the House opens.
11. Check that sound crew is present and that all sound equipment has been checked out. This check should be completed at least 30 minutes before the House opens.
12. Check that prop crew is present and are checking to see that all props are here and in place. This check should be completed at least 30 minutes before the House opens.
13. Re-check all props personally to assure all are in place to begin Act I.
14. Check that Wardrobe Crew is present and that the inventory is underway and correct.
14. Test all signals originating at Stage Manager's panel.
15. Check the sets carefully.
- If one-set show, walk all over the set, making sure that everything is solid, in place, working parts in order, etc.
- If a multi-set show, see that Act I is set up and ready to go, and that other sets are properly positioned for shifts.
16. Check that the entire stage and backstage is clean and clear of extraneous objects--books, brooms--anything that might get in the way later. Clear all ledges. Sweep and mop stage floor.
17. Check that house lights are switched to dimmer operation and functioning.
18. Turn off stage and backstage work lights; turn on exterior lights.
20. Check attendance of all cast and crew.
21. When actors, crews, and you are ready (at thirty minutes or earlier), notify House Manager that the house may be opened. If you anticipate a delay in being ready, notify House Manager ASAP.
22. Give the following calls in dressing room: 1 hour; 30 minutes ("House Open") , 15 minutes; 5 minutes.
TO START THE SHOW
1. Get clearance from House Manager for exact time to begin.
2. Call actors to places.
3. Warn lights and sound that you are getting ready to begin.
4. Call for house to go to half at 8:00 unless House Manager orders otherwise.
5. Make one last check that everything is ready backstage (house lights should stay at half for 10 seconds in any case).
6. Cue opening sequence for lights, sound, actors.
1. Call for house up immediately following last action.
2. See that all set and prop shifts are completed for next act. verify that all costume changes are completed.
3. At 7 minutes:
… Get clearance from House Manager to begin.
… Call actors to places.
Repeat 4 through 8 above just as though starting the show.
AFTER THE PERFORMANCE
1. Coordinate curtain call procedure with lights and sound.
2. Call for house up as rehearsed in curtain call sequence.
3. Station persons in SL and SR areas to keep audience from going through backstage and Greenroom to the Shop. Station persons in the Shop to keep audience from entering dressing rooms.
4. When house is clear of audience members, turn on stage worklights; turn off house lights; turn off exterior lights
5. Verify that Prop Crew strikes props and checks against their inventory.
6. Report to the Director or TD any problems that need correction before the next night.
7. If a multi-set show, check that all sets are properly stored for the night.
8. Turn off Stage Manager's panel.
9. Put away headsets.
10. Turn on phone bells in faculty offices; set costume shop phone bell to sound.
11. Turn off clock light.
12. Lock exterior door to shop; secure all building doors.
13. Turn on compressor.
15. Lock up control booth, costume shop, makeup room, prop room, and any other areas designated. Be sure both control booth windows are locked.
16. Check that dressing rooms have been left in fairly decent order.
17. Turn off all lights before leaving.
18. Check that all exterior doors are locked.
19. Reset the marker board and lectern for morning classes as necessary.
20. Set the ghost light onstage.
21. File the Stage manager's Report form (see Appendix II)
To be prepared for an emergency:
1. Have meeting with the House Manager, and all running Crew heads BEFORE OPENING NIGHT to go over these procedures.
2. Be sure that everyone knows the locations of all hoses, fire extinguishers and alarms.
In the event of fire:
1. Contact the House Manager and instruct LIGHTS to bring up the house to full and kill the stage lights.
2. Walk calmly to center stage and announce that the audience must file out of the theatre quickly but calmly. Show them which exits to use and ask them to move clear of the building and wait for further instructions.
3. The House Manager will control lobby exits, keeping the crowds moving in an orderly fashion. One ASM will station be positioned on the stage left porch to assist audience members. The other ASM will do the same on the stage right porch.
4. All cast and crew on stage should use the wing doors (unless this actually endangers them). No one not in the cast or crew should be allowed in the Green Room or beyond.
5. The House Manager calls 2111 and reports the fire simultaneous to the announcement by the Stage Manager. Then the House Manager should trip the fire alarm in the lobby as soon as the announcement to the audience is completed (but NOT before, as the bell might cause panic). DO NOT delay getting the audience out. The audience comes FIRST.
7. After the audience is out, and while waiting for the fire trucks, kill every electrical circuit in the building not absolutely needed for work lights. Kill air conditioning, tools, dimmers, sound equipment, irons, washer, everything.
8. Be prepared to show the firemen where the fire is. Have keys available to all rooms.
Wait outside the building. There is nothing in this building sufficiently valuable to warrant risking a life .
9. Keep calm at all times. Panic kills more people than fire.